Subcontractor portal software for general contractors
Give every subcontractor a secure, scoped login to exactly their own work — and nothing else. FieldsDesk’s subcontractor portal is built into the same platform that runs your billing, RFIs, schedule, and owner updates.
Built by a working GC for residential & light-commercial builders. Flat Cloud plans from $149/mo · or self-host on Docker.
Already running jobs elsewhere? Import your vendors, contacts, cost codes, and jobs from a CSV or Excel export and start inviting subs the same day.
Everything the office side of a job needs
One platform for billing, the field, and your clients — no bolt-ons, no per-seat math.
Billing & pay apps
Application-for-payment and owner billing, drafted for you from the budget and approved change events.
RFIs & submittals
Log, route, and track RFIs and submittals with the ball-in-court and due dates everyone can see.
Daily logs & photos
Field crews capture the day, weather, manpower, and photo albums from the job in seconds.
Schedule & drawings
A working schedule plus drawing sets with on-sheet markup — always the current revision.
Budget & change events
A live budget that moves when a change event is approved — no spreadsheet reconciliation.
Owner / client portal
A clean, read-only portal where homeowners watch progress, selections, and approved changes — never your costs.
Subcontractor portal
Each sub gets a scoped login to their own commitment, RFIs, and pay apps — and nothing else.
Preconstruction
Track pursuits, build estimates, send and level bids, then convert the winner straight into a project.
What a scoped subcontractor portal does for you
Instead of emailing PDFs and chasing signatures, each sub logs in to a portal scoped to only their own commitment(s) — their RFIs, submittals, daily logs, and pay applications. They never see another sub’s price, your budget, or your markup. Access is set per tool, per sub when you invite them, with click-wrap acceptance — no separate e-signature tool required. It’s one piece of FieldsDesk, alongside the owner / client portal and the rest of your office workflow.
Frequently asked questions
What is a subcontractor portal?
A secure login where each subcontractor sees only their own commitment, RFIs, submittals, and pay applications on a project — never other subs’ prices, the GC’s budget, or markup.
Can I control what each sub can see?
Yes. You set access per tool, per subcontractor when you invite them — read-only or read-write, scoped to their own commitment(s).
Do subs need to sign a separate agreement tool?
No. Acceptance is handled with built-in click-wrap when the sub joins — no separate e-signature subscription required.
Is the subcontractor portal a separate product?
No — it’s built into FieldsDesk alongside the owner portal, billing, RFIs, submittals, schedule, and drawings. Flat Cloud plans start at $149/mo.
See it on your own jobs
The platform is live — try the full demo, or lock founding-member pricing while the first 25 seats last.